Navigating the Seating Chart Landscape: What Not To Do
Making sure you have a well thought out seating chart can avoid a lot of issues come wedding day. At a wedding reception, the seating chart can totally make or break the mood. Come prepared with a can-do attitude and settle in to learn what mistakes you can easily avoid now that you have this guide in your hands!
Want to ensure your guests have a great time at your wedding ? Avoid these seating chart Faux Pas:
1. Don’t Ignore Guest Preferences:
Seating charts are not purely a question of logistics but also making guests feel comfortable. You want your guests to have a good time and they won’t be able to if their preferences were ignored. I mean, can you imagine- hangry wedding guests?! The worst!
That’s why curating a list of dietary restrictions, accessibility needs and necessary personal preferences can help you prioritize your guests’ needs to make sure they feel comfortable.
Make sure you ask the questions you need the answers to directly and clearly on your custom-designed RSVP cards. This will help you provide the party of the year without making your guests crabby.
2. Don’t Make Last-Minute Changes:
Making last minute changes to your seating chart can lead to confusion and stress. Not having a good idea of where everyone will be could lead to missed cues or awkward introductions so it’s essential to finalize it ahead of time.
But, we know things happen! Stay prepared for last minute changes to your seating chart by packing an extra pen and matching paper for your day-of event setup tote. Working with a designer can keep you abreast of these quick tips that can save the day if and when last minute changes need to be made.
3. Don’t Overlook Accessibility Needs:
Accessibility needs are multifaceted and hugely important to ensure your guests feel welcome at your event. Communicating these needs are imperative if your guests so make sure you provide an open pathway for these messages.
It can be really helpful to include a note or card in the invitation so that they can inform you of any accommodations you may need to make. It’s also important to make sure your seating placement is effectively communicated to your guests.
I have found a large sign near the entrance with names in alphabetical order and their table number the most effective. You can also include place settings depending on how specific you want to get. Check out some beautiful custom designed place cards I’ve designed.
4. Don’t Stick Clashing Personalities Together:
No one knows your guests better than you. If you know there could be some personal issues between certain guests then take this opportunity to make sure they are seated away from each other. You want your big day to be special and fun, so it’s imperative to separate clashing personalities in your seating chart. Save the drama for someone else’s wedding day and set yourself up for a fun event.
5. Don’t Neglect the Flow of the Event:
It is important to understand the location of tables at the event and their relation to points of interest at the wedding and reception. You want to try to ensure as much as possible people have good views of important events or at least ensure people most important to you have good locations for certain events. Keep this in mind when designing your seating chart or hear about it from your loved ones for life!
6. DO Consider Seating Assignments:
This is personal preference but should be considered. Is it important to you and your big day to have specific seating assignments? Do you care if people just sit wherever they want or do you want to assign people not only their table but specific seats? I can assist you regardless of what you choose in deciding what might be best and what stationery can help inform guests of the set up.
Avoid Embarrassing Seating Chart Mistakes By Hiring a Designer
Crafting a wedding reception seating chart in 2024 is an art that requires consideration, communication, and creativity. When you partner with me, you can confidently navigate these potential pitfalls, ensuring that your seating chart not only avoids faux pas but also contributes positively to the overall joy and harmony of your special day.
XOXO – Chelsey