Photo By: Jennifer Wahlbrink Photography
Wedding Dream Weaver Kaitlin Windmueller
When it comes to wedding planning, Kaitlin Windmueller, the mastermind behind K Hart Events, brings a unique blend of experience, passion, and dedication. In our recent chat, Kaitlin shared her journey into the wedding industry, her approach to planning, and the philosophy that sets her apart from other planners.
A Passionate Start in the Wedding Industry
Kaitlin’s love for wedding planning began six years ago, with an internship at another planning company. “I really enjoyed it and decided to go off on my own,” she shared. Balancing a full-time job and her new venture was no small feat, but Kaitlin’s passion drove her to make wedding planning her full-time career three years ago. “I almost decided to go full-time in 2020, but luckily I waited—because the world shut down, and no one had weddings for a while.”
Now, with a one-year-old and a supportive husband by her side, Kaitlin has fully embraced her role as a wedding planner, dedicating herself to making each couple’s big day as special as possible.
Photo By: Jennifer Wahlbrink Photography
Tailored Services for Every Couple
Kaitlin understands that every couple’s needs are different, which is why she offers a range of services from month-of coordination to full-service planning. She’s even revamped her offerings to better serve couples at various stages of their wedding planning journey.
Month-Of Coordination
For those who have most of their planning under control but need an expert to bring it all together, Kaitlin offers month-of coordination. “I meet with the couple 30 days out from the wedding, and we break down all the details,” she explains. Kaitlin meticulously plans out a timeline for the day, ensuring that every vendor knows where to be and what to do. On the wedding day, she’s there to manage vendors, coordinate the wedding party, and make sure everything goes as the couple intended.
Partial Service Planning
This option is perfect for couples who have already chosen their major vendors but need help with the finer details. “I usually start working with them about six months out,” Kaitlin says. She helps finalize vendor choices, refine timelines, and bring everything together as the wedding day approaches.
Photo By: Jennifer Wahlbrink Photography
Full-Service Planning
For couples starting from square one, Kaitlin’s full-service planning covers everything from choosing a venue to selecting vendors. “I’m there to collaborate and hold their hand,” she explains. Kaitlin is flexible with her approach, whether couples want her to handle everything or be heavily involved in each decision. The only thing she leaves to the couple? The guest list and seating chart, because, as she puts it, “You know them better than I do.”
Photo By: Jennifer Wahlbrink Photography
What Sets K Hart Events Apart
Kaitlin’s ability to offer a wide range of services is what sets her apart from other planners. “I think a lot of planners tend to specialize in either day-of coordination or full wedding planning,” she notes. “But the brides I want to support have varied needs, and I want to be able to support all of them.”
Her commitment to connecting with couples on a personal level is also key. “Wedding planning is a very personal and intimate process, so you need to be able to get along well with couples.”
Photo By: Jennifer Wahlbrink Photography
Memorable K Hart Events and Favorite Moments
When asked about her favorite wedding, Kaitlin finds it hard to choose. “Every wedding is beautiful and fun,” she says. “But every once in a while, there’s one where the stars align—the vendors execute the plan perfectly, the couple is amazing, and everyone is just happy and having fun.”
Her favorite part of the wedding day? “When the bride and groom see the venue come to life,” she shares. “Seeing their reaction before the guests arrive is just a fun and exciting moment.”
A Collaborative Planning Process
Kaitlin believes in transparency and collaboration from the very start. She presents her pricing upfront, with flat rates for her services. Couples can choose to book directly or schedule a consultation to ensure they’re a good match.
Once booked, Kaitlin conducts a kickoff meeting to lay out the planning framework and establish expectations. From there, she vets relevant vendors to make the selection process smoother. Around the six-month mark, she dives into the design process, working with the couple’s mood boards and collaborating with florists to bring their vision to life.
As the wedding day approaches, Kaitlin finalizes timelines, ensures all vendors are on the same page, and makes sure everything goes off without a hitch.
Photo By: Jennifer Wahlbrink Photography
Advice for Couples
Kaitlin’s top advice for couples? “Set a realistic and attainable budget. This helps reduce stress.” She also emphasizes the importance of finalizing the guest list early, as it can significantly influence the cost of vendors and venues.
When looking for a wedding planner, Kaitlin advises couples to ask themselves what they want out of the experience. “Do you want someone who just takes it on and gets things done, or do you want someone to collaborate with? Finding a planner who matches your expectations and time commitment is crucial.”
Photo By: Jennifer Wahlbrink Photography
Life Outside of K Hart Events
When she’s not working, Kaitlin loves spending time with her family—her husband, her one-year-old son, and her four sisters, with whom she is very close. “Just going and getting a drink with them and relaxing is nice,” she says, especially since her weekends are often filled with weddings.
Photo By: Catherine Turner Photography
Your Wedding Day Visionary
Kaitlin Windmueller of K Hart Events is not just a wedding planner—she’s a dedicated partner in making your wedding day as special as you’ve always dreamed. With her personalized approach and passion for helping couples, Kaitlin is there to support you every step of the way.
Get in Touch
Stay tuned for more features on the best local wedding vendors in our upcoming blog posts. Whether you’re just starting your wedding planning journey or looking for those final touches, we’re here to help you every step of the way!
Happy Planning!
– Chelsey